What this draft covers
- Who is complaining and in what role
- Factual account with dates, places and witnesses
- Effect on work and wellbeing
- Request for inquiry and protection from retaliation
- List of enclosures
When to use it
Use when an employee wants to put a workplace grievance about a co-worker on record with HR. For complaints of sexual harassment, use the procedure under the POSH Act instead.
Format: Editable Word document (.docx), 2 pages.
Preview
[Your name]
[Employee ID / Designation / Department]
[Date]
To,
[Name of HR Head]
Human Resources Department
[Name of the company]
[Address]
Subject: Complaint regarding the conduct of [name of colleague], [designation]
Dear [Mr./Ms. Name],
I have been working with the company as [designation] in the [department] since [month, year]. I am writing to formally bring to your notice the repeated conduct of [name of colleague], [designation], which is affecting my work and the working environment in our team.
The incidents I wish to report are as follows:
1. On [date], at [place], [describe what happened, what was said or done, and who was present].
2. On [date], at [place], [describe the incident].
3. [Add further incidents in the same manner.]
I raised the matter with [name / my reporting manager] on [date], but the conduct has continued. [Colleagues [names] witnessed some of these incidents.] The behaviour has made it …
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