Apology Letter for Invoice Error (with Revised Invoice or GST Credit Note)

Apology Letter for Invoice Error (with Revised Invoice or GST Credit Note)

₹99.00 incl. GST

A letter apologising for a wrong invoice and correcting it by a revised invoice, a GST credit note or a debit note, as appropriate.

Category:
Editable Word document2 pagesStandardInstant download

Template for general reference only; not legal advice. Adapt it to your facts and have it checked by an advocate before use.

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What this draft covers

  • Details of the incorrect invoice and the error
  • Correct amount and tax treatment
  • Enclosed credit note, debit note or revised invoice
  • Adjustment or refund of any excess paid
  • Contact in the accounts team

When to use it

Use when an invoice to a customer has the wrong amount, rate, quantity, GSTIN or other details.

Format: Editable Word document (.docx), 2 pages.

Preview

[On the letterhead of the company]

[Date]

Ref.: [●]

To,

[Name of customer]

[Accounts department]

[Address]

Subject: Correction of invoice no. [●] dated [date]

Dear Sir / Madam,

We regret that our invoice no. [●] dated [date] contained an error: [describe, e.g. the quantity was shown as ● instead of ● / GST was charged at ●% instead of ●% / the GSTIN was incorrect]. We apologise for the inconvenience caused.

The correct amount payable is ₹[●] (including GST of ₹[●]). To correct the error, we enclose [credit note no. [●] dated [●] for ₹[●] / debit note no. [●] dated [●] for ₹[●] / a revised invoice], issued in accordance with the GST law.

[If you have already paid the invoice, the excess of ₹[●] will be [refunded to your account within ● days / adjusted against your next invoice], as you prefer.]

For any clarification, please contact [name] …

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How do I get the draft?

Once you pay (or, for free and included drafts, once you are logged in), the Word file is available immediately under My account, Downloads.

Can I edit it?

Yes. Every draft is an editable Word document. Fill in the blanks and adapt the clauses to your facts.

Does it need stamping or registration?

Many property and transfer documents attract stamp duty, and some must be registered. Check the stamp and registration requirements for your document and State, or ask your advocate.

Is this legal advice?

No. It is a template for reference. Have it checked by an advocate before you rely on it.

Can I share it?

Paid drafts are licensed for your own use. Free drafts may be shared freely.

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